Organizing your data

B-Folders stores your data in a database as items. There are different types of items for keeping different types of information - Note, Task, Journal Entry, Bookmark, Login, Contact, Card and Credit card.

Items can be organized in a hierarchy by using folders. Folders can contain more folders and other items. Besides the ordinary folders, there are specialized folders - Task list, Journal and Contact list. Specialized folders can contain only specific types of items and are explained in detail in the corresponding sections.

Arranging folders and individual items

How you arrange your items could be driven by the nature of your business, but most commonly a matter of personal taste.

Although many methods of organization will work equally well with B-Folders, it is important to consider which format will be most successful for you when you first set up your database. This choice determines how you set up your basic folder structure. Most methods will fall into one of two basic types: organizing by “type” of entry or by “topic/subject”.

For example, do you want to organize your records in terms of subjects - Personal, Professional, Recreational, etc. – with sub-folders mixing Contacts, Notes, and Logins that relate to more specific breakdowns of those topics?

Or are you more comfortable keeping your “categories” separate (along the lines of Palm OS or other PDAs)? For example: putting all of your Contacts into one folder with sub-folders dividing them into categories that you provide - like Business, Family, School, etc. Similarly, other “types” of items like Passwords would all be filed together.

However, no matter which method you choose, you never need to worry about forgetting where you put something because B-Folders provides a Global Search feature. At any time, any item can be found instantly by using the search function.

And, although items will eventually reside within the folders you create, they can be created outside of their “future folders” and dragged-and-dropped into position later.